New requirements for insurance for invited students

In order to have access to the different services the university offers either the teaching and researchers’ staff, the student body and the administrative staff that are invited to the UAB must be registered in the database of the university proper.

Regardless of the duration of their stay, the different centers of the UAB must request the register of this visitors the following through these online forms:

• Undergrad students: Students that are undertaking a grad.
• Postgrad students: Students of master, postgrad or PhD
• Invited researches: Invited reserachers from other academic or reserach institutions invited to the UAB (included post-doc)
• PAS: Visiting administration personnel.
• PIF Extern: Investigative personnel in training holders of postgraduate scholarships.

The request for linkings will be made through the form enabled in Jira. It can be accessed through this link: Linking form

Once the registration is done an email will be sent to both the department and the visitor in order to confirm the registration in the UAB’s database alongside with the following steps that will grant them the ability to arrange for their UAB card in case that’s possible due to their situation.

STUDENT REQUIREMENTS:

• Not be enrolled in the UAB nor being part of any of the different exchange programs the university has.
• Be officially invited by the department or institution where the visit will take place.
• Have health and complementary insurance:

Medical insurance

COVERAGE
General coverage	The coverage period must begin before the stay and end after it, covering any possible eventualities in itinere (during travel). It must be proved that the insurance can be used in Spain.
Minimum coverage requirements	Minimum coverage of €30,000, including hospitalization, with no waiting periods or co-payments. Alternatively, a European Health Insurance Card for EU citizens.

 

According to new guidelines, it will not be possible to complete the registration procedure with the UAB complementary insurance, as it is intended for enrolled students.

For this reason, visiting students must arrange their own insurance with the following coverage:

 

Complementary insurance 

Concept	Coverage level
General coverage	The coverage period must begin before the stay and end after it, covering any possible eventualities in itinere (during travel). It must be proved that the insurance can be used in Spain.
Accidents (minimum):	Death: €33,000 Permanent total disability: €51,000
Travel assistance:	Medical expenses due to illness or accident: unlimited Hospitalization: unlimited Medical transfer to the usual place of residence Travel of two persons in case of hospitalization Accommodation expenses for two persons in case of hospitalization Repatriation in case of death (unlimited) Travel of two persons to accompany mortal remains Accommodation expenses for two persons accompanying mortal remains Reimbursement of expenses for the return of located luggage
Civil liability (minimum):	Civil liability for students in internships: €500,000 Private civil liability: €500,000

 

STAFF REQUIREMENTS :

• Not be hired as PAS or PDI In the UAB.
• Be officially invited by the department or institution where the visit will take place.
• Have medical insurance, with health and accident coverage, that covers the entire stay as well as the outbound and return travel.

1.- Identification document:

• Spanish nationality: Spanish ID (DNI).
• EU or non-EU nationality: Passport.

2.- Health insurance document:

Students:

Submit a signed declaration of responsibility + a copy of the insurance policy or certificate of the booked insurance. 

• Declaration of Insurance – Students with Spanish Nationality.
• Declaration of Insurance – Students Foreign Nationality.

Staff:

• Persons with Spanish nationality: Spanish health card (general healthcare coverage).
• Persons with EU nationality: European Health Insurance Card (EHIC).
• Non-EU/other nationalities: Private insurance or a document certifying the right to public healthcare coverage

3.- Authorization letter from the department management (template).

 

STEPS:

1. Proper invitation made either by the department or the institution within the UAB.
2. Proper documentation asked by the department or the institution.
3. Authorization made by the headmaster of the department (model).
4. Request for linkage made by the department.
5. Application made by the International Support Service (ISS) -and the Personnel Area in case of those who are academic and/or researches-.
6. Sending of the email confirming the linkage both to the person and to the department with both the information and instructions for them to be able to access the services offered by the campus.
7. If there is a renewal the process will be repeated from the start.